Privacy Statement

DATA PROTECTION AND PRIVACY POLICY

We recognise and value the importance of your privacy. As part of our commitment to protecting and safeguarding your personal data and privacy, we have set out below how we use and process your personal data.

WHAT IS THE INFORMATION YOU COLLECT?

We only collect information from you if you apply to join our programme, if you sign up to hear from us, or make a donation to us.

The precise information that we collect will depend on why we are collecting your data. If you are making an online application to participate in the programme we may collect data about your gender, sex, sexual preference, date of birth, marital status, occupation, income, ethnicity and health.

In all cases we may collect your contact details, including telephone numbers, addresses, and email addresses, and where appropriate your payment information.

WHAT HAPPENS IF THE INFORMATION RELATES TO A FRIEND OR ANOTHER PERSON?

We do not encourage you to provide information about other people, but if you do post information about other people on the Website, you must ensure that the individual is aware that we are processing his information and the purpose of such processing.

WHAT DO YOU USE MY INFORMATION FOR?

We use your information to process your application to Winant Clayton Volunteers (where relevant), to update you with the latest news about the charity and our work, for administration and accounting, for fundraising and volunteering information about how you can get involved with the charity and to ensure that you are receiving the right information about the charity.

DO YOU USE MY INFORMATION FOR OTHER PURPOSES?

We will contact you about our work, special events, volunteering, fundraising, or any new initiatives of the charity from time to time either by email. We promise we will never spam you but if you do not wish to receive any such information, you can opt-out by ticking the box offering the opt-out when you register with us or by emailing us at

We will never share your information with other companies unless you have given us permission to do so. However, from time to time our placement organisations and other like-minded organisations may wish to contact you. You can give us permission to pass them your details by ticking the box requesting your consent or by emailing us at Just so you know, ticking this box does not mean that we would sell your personal information to spammers.

HOW WE SAFEGUARD YOUR INFORMATION?

We take safeguarding your information very seriously. For this reason, we take appropriate measures to ensure that the information we collect from you is kept secure at all times.

In the event your information has changed since you registered with us, you can update your information by accessing your Profile and make the necessary changes.

If you have any questions about how we safeguard your information, please do not hesitate to contact us at and we would be more than happy to speak to you about it.

WHAT ARE YOUR RIGHTS?

You have every right to ask for a copy of your information that we hold about you and to have any inaccuracies corrected. As this may involve some administrative exercise on our part, we may charge you a small fee to access and provide you a copy of your information. You can request for a copy of your information by contacting us at info@winantclayton.org.uk

COOKIES AND IP ADDRESSES

When you visit our site, we may automatically collect your IP address which is a unique identifier for your computer or other access device. We may also store information about you in a cookie (a small file that is sent by our server to your computer) which we can access when you make return visits to our site. This information is used to make your visit to our site more efficient and user-friendly as it keeps track of your choices on our site. It also helps us improve our service to you from time to time.

If you would like to delete any cookies that are already on your computer, we suggest that you refer to the instructions for your file management software to locate the file or directory that cookies are stored in. If you would like to find out more about deleting or controlling cookies, we suggest that you visit www.aboutcookies.org which we find to be very helpful.

CHANGES TO THE PRIVACY POLICY

We want to make sure that our Privacy Policy is as accurate and up-to-date as possible, accordingly, we may review or change it. We will notify you via a notice on our site whenever you make changes to our Privacy Policy. That way, you will always be aware of how we use, treat and safeguard your personal information.

WHO DO I CONTACT IF I HAVE A QUESTION ABOUT THIS PRIVACY POLICY?

If you have any questions relating to this privacy policy or how we use your personal information, drop us a line on info@winantclayton.org.uk / 020 89833834.